Legal

Privacy Policy

We believe privacy is a right, not a feature. Here is exactly what we collect, why we collect it, and how you stay in control.

Last updated: May 2025

Information We Collect

We only ask for what we actually need. Here is a plain-language breakdown of the three categories of information we may gather.

Account Information

When you create an account we collect your username, email address, and the password you choose (stored as a secure hash — we never see your plain-text password). You may optionally add a display name, bio, website URL, and profile photo.

Content You Create

Any mood boards, images, titles, descriptions, tags, and comments you post on Visual Design Journey are stored and associated with your account. Public content is visible to all visitors; boards you mark private are visible only to you.

Usage & Technical Data

We automatically record standard server logs including your IP address, browser type, operating system, referring URL, pages visited, and timestamps. This data helps us keep the service fast, secure, and reliable. We do not build individual behavioural profiles from it.

How We Use Information

We use the information we collect to run the platform and improve your experience — nothing else.

  • Provide the service. Your account data lets you log in, create boards, follow curators, and interact with the community.
  • Personalise your feed. We use your follows, likes, and browsing activity to surface content that matches your tastes — entirely on our own infrastructure.
  • Send you notifications. With your consent we send transactional emails (password resets, follower alerts) and, if you opt in, occasional digest emails about trending content. You can unsubscribe at any time from your settings page.
  • Maintain safety and integrity. Usage logs help us detect abuse, spam, and unauthorised access attempts so we can protect all users.
  • Improve the product. Aggregated, anonymised analytics tell us which features people love and where we can do better. We never sell or share this data with third parties for advertising.

Information Sharing

We do not sell your personal data. Full stop.

We may share limited information only in these specific circumstances:

  • Infrastructure providers. Our hosting and storage partners process data on our behalf under strict data-processing agreements. They act on our instructions only and are prohibited from using your data for their own purposes.
  • Legal obligations. We may disclose information if required to do so by a valid court order, subpoena, or applicable law. We will notify you unless legally prohibited from doing so.
  • Business transfers. In the unlikely event of a merger or acquisition, your data may transfer to the new entity, which would be bound by this policy or a materially equivalent one.
  • Public content. Any board or comment you mark as public is visible to all visitors by design — that is the core function of the platform.

Data Retention

We keep your data for as long as your account is active or as needed to provide you with the service.

Specifically:

  • Active accounts. Your profile, boards, and uploaded images are retained as long as your account exists.
  • Deleted accounts. When you delete your account, your personal data is purged within 30 days. Publicly visible content (e.g. comments on community boards) may be anonymised rather than removed to preserve the integrity of conversations.
  • Server logs. Raw access logs are retained for up to 90 days for security monitoring, then permanently deleted.
  • Backups. Encrypted backups may retain data for up to 30 additional days beyond the above windows before being overwritten.

Security

We take security seriously and apply industry-standard practices to protect your data.

  • Encryption in transit. All data between your browser and our servers is transmitted over HTTPS using TLS 1.2 or higher.
  • Password hashing. Passwords are hashed using bcrypt with a high cost factor. We never store or log plain-text passwords.
  • Encrypted backups. Database backups are encrypted at rest and stored in isolated, access-controlled environments.
  • Breach notification. If a breach affecting your data occurs, we will notify you within 72 hours of becoming aware, consistent with GDPR Article 33 obligations.

No system is 100% secure. If you discover a vulnerability, please report it responsibly to [email protected] and we will respond promptly.

Cookies

We use a minimal set of cookies that are necessary to operate the platform. We do not use third-party advertising cookies.

Cookie Purpose Duration
PHPSESSID Maintains your login session Session (deleted when you close your browser)
csrf_token Protects against cross-site request forgery Session
remember_me Keeps you logged in if you check "remember me" 30 days

You can disable cookies in your browser settings, but please note that core features — including logging in and creating boards — rely on the session cookie and will not work without it.

Your Rights

Under the GDPR and similar regulations, you have meaningful control over your personal data. We honour all of the following rights.

Access

Request a copy of all personal data we hold about you.

Rectification

Ask us to correct inaccurate or incomplete information.

Erasure

Delete your account and personal data at any time from your settings page.

Objection

Object to processing of your data for analytics or marketing purposes.

Portability

Receive your data in a structured, machine-readable format.

Restriction

Ask us to limit processing while a dispute is being resolved.

To exercise any of these rights, email us at [email protected]. We will respond within 30 days. If you believe your rights have not been respected, you have the right to lodge a complaint with your local data protection authority.

Contact Us

Have a question about this policy, want to exercise your rights, or spotted something we could do better? We would love to hear from you.

Email us

We aim to respond to all privacy enquiries within 2 business days.

This policy may be updated from time to time. When we make material changes we will notify registered users by email and update the "last updated" date at the top of this page. Continued use of Visual Design Journey after changes take effect constitutes acceptance of the revised policy.